Planet Depos announced in a press release issued March 20 that the firm has been awarded a five-year contract with the U.S. Patent and Trademark Office to provide court reporting services.
In a press release issued March 20, Lori Leroy of Accuracy-Plus Reporting reported that her company has seen an uptick in business as a result of California’s litigious climate.
Nashville, Tenn., court reporting firm Elite Reporting Services issued a press release on Jan. 30 stating that it has experienced a trend in requests for realtime court reporting since 2016.
The last chance to register for the 2017 NCRA Firm Owners Executive Conference is Feb. 3. The conference promises attendees the perfect networking and getaway opportunity filled with educational sessions, social events, and outings sprinkled with fun and relaxation. The event is being held Feb. 12-14 in Tucson, Ariz., at the Lowes Ventana Canyon Resort.
Attendees can also make the most of the conference experience by downloading the NCRA event app for Apple and Android devices to put event planning, learning, and social networking at their fingertips for all NCRA events. The app allows users to receive up-to-the-minute event updates, customize their schedules, access session documents, view speaker and exhibitor profiles, connect with other attendees, and more.
- Keynote speaker Susan Solovic will take center stage and share with attendees her insights and secrets to becoming a successful entrepreneur. Solovic is an Internet pioneer who cofounded and grew one of the first video-based Internet sites to a million-dollar-plus entity. She is also an award-winning serial entrepreneur and best-selling author. Her experience also includes being a former small business contributor for ABC News and hosting the syndicated radio program It’s Your Biz. She appears regularly as a small business expert on Fox Business, Fox News, the Wall Street Journal’s “Lunch Break,” MSNBC, CNN, CNBC, and other stations across the country. She has also hosted her own PBS special called Reinvent Yourself Now: Become Self-Reliant in an Unpredictable World. Solovic is also a featured blogger on numerous sites, including Constant Contact, Entrepreneur, AT&T Business Circle, FoxBusiness.com, MasterCard, Intuit, The Pulse of IT (HP), and Samsung. Learn more about Solovic’s presentation.
- Laurie Forster, one of America’s leading wine experts and author of the award-winning book The Sipping Point: A Crash Course in Wine,will host a special fun-filled networking session. Forster has been featured in dozens of publications and has appeared on Oz., Fox Business, ABC News, and other outlets. She also hosts her own show called The Sipping Point, where she explores recipes, wines, food, travel, and more. Attendees at this session will enjoy teaming up to identify wine selections and then battle to see who can really Name that Wine.
- Mike Nelson, NCRA CEO and Executive Director, will present the findings from NCRA’s 2016 Firm Owners Economic Benchmarking Survey.
- “Mobilizing Your Dreams: A 21st Century Strategic Plan,” an interactive session that The Varallo Group will present, is designed to teach attendees how to establish a long-term vision for their firm and more. The Varallo Group will also present “Journey to the Center of a Client Decision,” which explores the court reporter–hiring decision process.
- Strategic Business Directs will lead attendees in two sessions: “Understanding and Using Financial Statements as a Management Tool” and “How to Compete.”
- NCRA President Tiva Wood, RDR, CMRS; President-Elect Chris Willette, RDR, CRR, CRC; and fellow firm owners will also lead teams on a poker-run nature-hike networking event.
- Attendees will enjoy a special Valentine’s Day comedy night and closing reception.
Only attendees of the Firm Owners Executive Conference can take advantage of the special resort room rates, which have now been extended to Feb. 11. Multiple registration discounts are also available as long as they are accompanied by one full-priced registration. These discounts include all education sessions, networking events, and access to the exhibit area.
Make this event even better when you arrive early or extend your stay, and take advantage of special room rates that apply three days prior to and three days after the conference, negotiated for attendees by NCRA.
Attendees can also take advantage of an array of amenities, including waived resort fees on self and valet parking, fitness center access, yoga classes, and tennis court rentals. Other amenities include a free shuttle service to beautiful Sabino Canyon, discounts on golfing, spa facilities, and more.
In addition to networking opportunities, award-winning speakers and authors, cutting-edge educational content, and vendor speed dating, the schedule includes more free time in the afternoons for attendees to network with each other on their own.
For more information or to register for NCRA’s most elite event of the year, visit NCRA.org/FirmOwners.
Still searching for the perfect gift? Register now for NCRA’s 2017 Firm Owners Executive Conference, save $100, and give the perfect get-a-way and networking experience the New Year has to offer, while taking advantage of the lowest registration rates offered for this event since 2012. In addition, you can arrive early or extend your stay as NCRA has negotiated the opportunity for a special room rate to apply three days prior to and three days after the conference.
The 2017 event is being held Feb. 12-14 at the gorgeous Loews Ventana Canyon Resort in Tucson, Ariz., which features an array of guest amenities, including waived resort fees on self and valet parking, fitness center access, yoga classes, and tennis court rentals. Other amenities include a free shuttle service to beautiful Sabino Canyon as well as discounts on golfing, spa facilities, and more.
The conference also features a program packed with networking opportunities, award-winning speakers and authors, cutting-edge educational content, vendor speed dating, and more. This year’s program also features more free time in the afternoons for attendees to network with each other on their own, and tangible takeaways designed to ignite productivity and energize the business bottom line.
“This year’s Education Content Committee for Firms Owners has put together an outstanding program designed to help you develop better business skills, network, and have fun,” said Mike Bouley, RDR, Tucson, Ariz., who serves on the committee.
“The stunning Loews Ventana Canyon Resort is the place to be, and with the NCRA room block rate available both before and after the conference, I can assure you Tucson is a lovely getaway when winter is hitting hard. Plus we have outstanding local attractions to see including Kartchner Caverns State Park, the Arizona-Sonora Desert Museum, alpine skiing, authentic Mexican restaurants, and much more.”
Highlights include a dynamic presentation by Susan Solovic, an award-winning serial entrepreneur and best-selling author, and an Internet pioneer. Solovic served as CEO and co-founder of one of the first video-based Internet sites, a company she grew from its infancy to a million-dollar-plus entity. She is also a former small business contributor for ABC News and has hosted the syndicated radio program It’s Your Biz. She appears regularly as a small business expert on Fox Business, Fox News, the Wall Street Journal’s “Lunch Break,” MSNBC, CNN, CNBC, and other stations across the country. She has also hosted her own PBS special called Reinvent Yourself Now: Become Self-Reliant in an Unpredictable World. Solovic is also a featured blogger on numerous sites, including Constant Contact, Entrepreneur, AT&T Business Circle, FoxBusiness.com, MasterCard, Intuit, The Pulse of IT (HP), and Samsung. She has also hosted her own PBS special called Reinvent Yourself Now: Become Self-Reliant in an Unpredictable World. Solovic is also a featured blogger on numerous sites, including Constant Contact, Entrepreneur, AT&T Business Circle, FoxBusiness.com, MasterCard, Intuit, The Pulse of IT (HP), and Samsung.
Laurie Forster, one of America’s leading wine experts and author of the award-winning book The Sipping Point: A Crash Course in Wine, is also on the schedule to host a special fun-filled networking session. Forster has been featured in dozens of publications and has appeared on Dr. Oz., Fox Business, ABC News, and other outlets. She also hosts her own show called The Sipping Point, where she explores recipes, wines, food, travel, and more. Attendees at this session will enjoy teaming up to identify wine selections and then battle to see who can really Name that Wine.
In addition to a look at NCRA’s 2016 Benchmarking Industry Trends Outlook, attendees are welcome to enjoy sunrise yoga sessions and “Mobilizing Your Dreams: A 21st Century Strategic Plan,” an interactive session that will be presented by The Varallo Group designed to teach attendees how to establish a long-term vision for their firm and more. A second presentation, “Journey to the Center of a Client Decision,” will explore the court reporter hiring decision process.
In addition, Strategic Business Direct will lead attendees in two sessions including “Understanding and Using Financial Statements as a Management Tool,” and “How to Compete.”
NCRA President Tiva Wood, RDR, CMRS, President-Elect Chris Willette, RDR, CRR, CRC, and fellow firm owners will also lead teams on a networking hike/poker run competition. Teams will be assigned clues that will lead them to a location to get their playing cards, with a last stop to determine the winning hand.
A special Valentine’s Day comedy night and closing reception will wrap up the event with laughs and a final networking opportunity.
Registration for the Firm Owners Executive Conference is required to take advantage of the special resort room rates. Multiple registration discounts are also available as long as they are accompanied by one full-priced registration. These discounts include all education sessions, networking events, and access to the exhibit area.
For more information or to register for NCRA’s most elite event of the year, visit NCRA.org/FirmOwners.
By Linda Bland
It isn’t unusual for me to receive a call from a court reporter asking how to upgrade his or her writing to offer realtime writing as a service or how to transition to captioning or CART providing. However, I was very pleased when I received a call from Ms. Tessa Lewin of the U.S. Embassy, asking me if I would be interested in discussing how the Court Reporting at Home Realtime Writing Professional Development Program might train 44 official reporters for the Supreme Court of Jamaica. I immediately responded, “Yes! Absolutely! I would love to develop just this kind of project.” Having previously trained realtime writing court reporters in Zambia and Sierra Leone, Africa, my mind began immediately thinking how this might be accomplished.
Justice Bryan Sykes and his committee had determined that their reporters could benefit from upgrading their skills for realtime writing and speed, as well as other areas. Just the idea of the project was exciting. A great deal of thought and planning had already been developed by Justice Sykes and his committee, comprised of reporters, justices, IT department personnel, etc. By the time I was contacted, the committee had already had established a series of goals. When we met via video conferencing, I made a few more recommendations.
The Chief Justice of the Jamaican Supreme Court was so committed to the project, she allotted time during the workday for all reporters to be able to practice. How generous was that? Each morning, one group of reporters/students would be allowed to practice while other reporters covered court, and each afternoon they reversed roles. Being paid to train — who could refuse that offer?
A few months later, we entered into an agreement, and on Jan. 5, 2015, the project began. I had agreed to seven goals:
- Assess the reporters’ current speed writing level
- Assess the reporters’ realtime writing proficiency
- Train the reporters in Eclipse Audio Synchronization
- Make necessary steno dictionary conversions, build dictionaries, and make modifications
- Train two official supreme court reporters as trainers in all aspects of training, with emphasis on developing speed tests (writing the tests, counting in word and syllabic count, dictating the tests and proctoring speed tests)
- Implementing speedbuilding via the CRAH student platform
- Train two official supreme court reporters/trainers to update academics and customize them for Jamaican legal terminology, including study materials and tests.
I have learned during my many years of training reporters, captioners, and CART providers that all projects have challenges, and this one was no different. It would never have gotten off the ground without the dedication of Ms. Tanya Chung-Daley and Ms. Deline Cunningham, RPR, the court reporters designated as the two individuals who would be trained to be trainers of all future reporters for the court.
Our almost daily meetings, which later evolved into weekly meetings over the Internet, became an exciting, enjoyable part of my day. These ladies, fortunately, are so talented, it mde training them tremendously easier. In addition to handling their daily duties covering court, they had to go home to develop and dictate tests, or modify academics for the Jamaican judiciary, and countless other assignments I heaped upon them. They were working extended hours daily and weekends for months and months. And when I asked for materials back by Friday, I received them on Tuesday or Wednesday instead. My job was to stay ahead of them, to ensure that the next step in the training process was already prepared to prevent anyone from having to wait on any component of the project.
Our first two goals were to determine the reporters’ current speed and accuracy in translation. Imagine how difficult it is to schedule tests for this many reporters who have daily, ongoing court assignments including transcripts. Many of these reporters did not work in the Supreme Court in Kingston, Jamaica, but rather were in the circuit courts in cities all around the country.
Any court administrator knows the difficulty in simply keeping all courts covered. However, covering all the courts and scheduling the reporters for testing purposes was quite a feat. We had to test on three different dates, utilizing three different tests for speed at three different speed levels, as well as for realtime. The tests were graded utilizing NCRA grading guidelines, “What Is an Error?” as well as with a view toward the number of large and small drops the reporters were experiencing, how many of the errors were written correctly in steno but not contained in their dictionary, punctuation, and so on.
We then had a basis from which to work. We knew the speed levels we needed to address and the degree of the reporters’ translation accuracy. Knowing that the reporters and justices would benefit from audio synchronization, our first step was to introduce that feature. However, just as with all of us, some of us know our CAT software better than others, and it appeared some of the reporters required a review of some of the basic Eclipse features before we could introduce audiosync. Therefore, although basic training on the software was not a component of our agreement, I knew it was imperative, so I decided to employ someone who could refresh and walk the reporters through the basics.
Who could train my Jamaican reporters/students? I contacted an old acquaintance who put me in touch with Dineen Squillante, who is a certified Eclipse trainer. After one conversation with Dineen, I knew she was perfect for this project. Dineen developed a checklist for what we felt every reporter needed to know for basic realtime setup and editing, steno dictionary preparation, and so on. Each reporter was asked to fill out the checklist, designating which areas they felt needed additional training. Upon receipt of that information, Dineen developed multiple webinars that she presented to the trainers and that were recorded and provided for the trainers’ use in training the remaining reporters.
After the trainers determined that all the reporters were proficient in the basic features, we turned to dictionary building, conversion, and modifications, working on numbers, punctuation, etc. Dineen said, “Working on this project was one of the most enjoyable assignments of my entire career.”
Developing a literary, jury charge, or testimony test involves a great deal more than one can imagine unless you have served on a committee for the NCRA. Thankfully, we have counting software now that counts by word count as well as syllabic count. However, these software programs are not always 100 percent accurate and often require “tweaking.” Because of that, I felt it was important to teach the trainers how to compose a test, count the words in both word count and syllabic count, and dictate it. There is truly an art to dictating correctly and accurately. It can be the difference between being able to pass a test or fail one. It takes a great deal of practice for most instructors, but fortunately, once again, the trainers adapted to dictation quite easily.
Tanya and Deline, as well as the wonderful IT staffer, Duane Carr, teased me often about learning to “speak Jamaican.” When I would think the test “did not make sense,” I would be educated on certain phrases and how “it is spoken in Jamaican.” And without Duane’s IT expertise, we would never have completed this project.
We placed dictation developed by Tanya and Deline on my company’s student platform for the Jamaican reporters to practice, in addition to providing them access to hundreds of hours of our dictation if they chose to practice that as well. Tanya and Deline reviewed and edited our academics to determine what modifications were required for Jamaican law. We modified those and placed those on the platform as well, allowing their tests to be automatically and immediately graded, designating the errors they made and what the correct answer should have been.
And finally, I wanted the trainers to know how to edit or scope realtime. I called upon Dineen once again to train my trainers in realtime editing. If you haven’t tried realtime editing with your scopist, you have to do this. It saves a tremendous amount of time, and it is so easy. Do not be afraid to learn a new feature of your CAT software.
An awards ceremony was held for the reporters after they learned the realtime theory and writing concepts, and Deline and Tanya demonstrated realtime editing/scoping for all those present. While one wrote, the other edited the transcript simultaneously. If you aren’t familiar with realtime editing/scoping, your scopist may be in a different room, a different city, or even a different state, editing while you are writing the assignment.
In February 2016, my work ended. The materials for the Jamaican Project had been provided for realtime writing theory, speed building, and academics. The trainers and reporters had been trained in basic Eclipse, audiosynch, and realtime scoping. However, as we know, the road to building sufficient speed and accuracy and developing one’s steno dictionary are ongoing projects, and I knew Deline and Tanya to be quite capable of handling anything required by the Jamaican Supreme Court.
Deline stated, “The experience as trainers was a challenging and demanding one; however, with encouragement and assistance from Court Reporting and Captioning at Home, we were able to triumph over all the hurdles.” Tanya added, “Yes, and we are truly grateful for this experience.”
So, “Mon,” I didn’t get a trip to Jamaica, but I made a lot of wonderful Jamaican friends along the way, and we spread realtime writing to yet another part of the world. I am so grateful Court Reporting and Captioning at Home was chosen for this project and grateful also for all the assistance through the State Department, U.S. Embassy, the Jamaican Supreme Court, their IT Department, and of course, all 44 of the Jamaican Official Court Reporters.
My advice to you: Don’t stagnate! Realtime is attainable for anyone who is willing to put forth the effort. Don’t think that you can’t change your style of writing or that you are “too old.” You don’t have to change your entire theory at all. However, in all likelihood, you probably need to add a few realtime writing concepts to your theory. Remember, we all modify our theory somewhat, don’t we? We think of new briefs, or find another way to write our numbers, or a new way to write a “family” of words or contractions. We find new groups of phrases that work well for us.
If you want it, realtime is there for you to master – even from the comfort of your home. It requires taking one realtime concept at a time and mastering it to prevent you from causing hesitation in your writing. Writing realtime well isn’t accomplished in a one-day seminar, or even a week or a month. It can take anywhere from 90 days to a year or longer, depending upon how much work you need to employ to update your theory, how much time you make to practice, and how disciplined you are to completing your training. Every realtime writing concept you incorporate into your writing improves the translation, reduces the amount of time it takes to edit a transcript, and provides you more time to practice. It’s a win-win situation. However, you must take the first step to begin your journey.
Linda Bland, RMR, CPE, is the owner of Court Reporting and Captioning at Home, SSD Enterprises, LLC, Fla. She can be reached at LindaB@courtreportingathome.com.
“It took a lot of hard work and determination to get through school and to build my skills as a practicing reporter. I’m a reporter business owner, so my approach in working with clients, reporters, and staff is generally directed by the reporter in me,” says Jan Schmitt, RPR, owner of the Schmitt Reporting & Video in Vancouver, Wash.
To mark Women’s Entrepreneur Day, an international day celebrated with a worldwide social media campaign on Nov. 30, the JCR reached out to several of NCRA’s firm owner-reporters — both male and female — to get their take on what entrepreneurship means to them.
While the people identified themselves foremost as reporters, they had many traits that transfer over to being an entrepreneur. “When I tell people what I do, I always explain the reporting part. Telling them I am business owner comes later in the conversation when I explain that I don’t work in a courthouse but for myself,” says Cassy Kerr, RPR, CRR, CRC, a freelancer and the owner of Russell Court Reporting, Inc., in Tulsa, Okla. “And I never even thought of myself as an entrepreneur until about a year ago when a friend introduced me as one.”
But reporters shouldn’t fear the term entrepreneur. Small businesses contribute to the global economy and make up about half of all U.S. jobs.
Attributes of the entrepreneurial court reporter
Only nine months into her career, Katherine Schilling, RPR, a freelancer in Richmond, Va., explains entrepreneurship this way: “In my mind, an entrepreneur is someone who offers a one-of-a-kind service that furthers their industry as a whole. This, too, is something that I feel comes with time and experience. These are the real-timers, the multiple hook up-ers, the three-scopist team-ers, the daily copy turn around-ers! At present, I’m focusing purely on advancing my own skills, but once I’m at a point where I’m offering something revolutionary to the court reporting industry, maybe then I can start considering such a prestigious title as entrepreneur.”
Entrepreneurship matches many of the attributes that reporters already have — at least according to the Small Business Administration, which lists persuasiveness, risk-taking, independence, creativity, and being supported by others as important traits for entrepreneurs.
“You are very much a salesperson as a reporter, and that is the start of being an entrepreneur,” says Donna Linton, RMR, a freelancer based in Ashburn, Va. “You start at the beginning of the day selling yourself by being on time and prepared for the case, having your exhibit stickers and equipment ready to go. What is hard for a lot of reporters is to know you have the skill at the end of the day to sell your product by asking, ‘Do you need a rough draft’ or ‘Would you like to expedite this?’”
But there are many more traits that reporters and firm owners list as important in addition to those mentioned — with organization and planning topping most people’s lists. “The most important in my view are focus, persistence, determination and patience, planning, and dealing with many types of individuals, as well as being accountable,” says Grant Morrison, CRI, a freelance reporter in San Antonio, Texas.
“I’m big on planning ahead, especially for trials,” says Linton. ”Working with other reporters to get as much information ahead of time from clients helps us be consistent and produce the best product we can under pressure.”
“I believe the most important attributes of being an entrepreneur in the field of court reporting start with integrity and a commitment to the legal process,” says Kathy Reumann, RDR, a freelancer based in Rock Island, Ill.
“Punctuality is extremely important. It shows respect and readiness to tackle the job at hand,” says Lisa B. Johnston, RMR, CRR, CRC, a CART captioner based in Melbourne, Fla. “Being able to keep calm in a situation that may not be going as planned and focusing on how to solve the problem and move on.”
“Entrepreneurs are the trailblazers of any industry, so they need all the following attributes to make their business a success: self-motivation, discipline, time management, and a passion to keep learning and improving,” said Schilling. “Court reporters have these traits in spades. Due to the nature of the court reporting field, we are often the only ones driving ourselves to do our best, through school and even decades into the working world. The job is also a very solitary one, especially for freelancers, so we have only ourselves to rely on in order to stay focused on the job and stay organized when those high page counts and expedites start rolling in.”
“A reporter skill that translates to an entrepreneurial skill is perseverance,” says Kerr. “No matter how difficult a deposition may be with the terminology or people speaking at once, I don’t give up, and I follow that same thinking with running a business.”
Advice for entrepreneurs
Many stressed the importance of being a reporter first. “You have to know how things are going out there in the field working an actual job so you can understand what the reporters are dealing with and what the clients are really expecting from their reporters as well as the judges,” says Linton.
Finding good support is essential to supporting the entrepreneur, whether it’s additional reporters to build your business or hiring a scopist or proofreader to keep up on your deadlines. Linton notes that these investments are about knowing that time is money — and saving time is key.
“The ability to attract and keep good reporters and staff is key. Endless determination, good vision and leadership — ‘Where there is no vision, the people perish’ (Proverbs 29:18) — knowing your strengths and, more important, knowing your weakness and being willing to seek help in those areas. Some creativity and an ability to sell go a long way,” says Schmitt.
Linton advises finding a reliable and fantastic scopist and proofreader: “Do not be afraid to use one and find a favorite or two.”
“Know your CAT software to save you time so you can take more work to make more money,” Linton also suggest. ”For an agency, it means knowing skilled reporters who are reliable and keeping them happy. It saves the agency time finding coverage and means fewer headaches when producing their work for your clients.”
“Having the right people working for me,” says Kerr. “Those include everyone from my scopist and proofreader to my CPA. Delegating responsibilities to the people I can count on to get the job done and done correctly so I can focus on reporting and other aspects of running a business is so essential. I tried doing everything by myself, and it made life very difficult.
Organization is also important, mentioned by almost everyone. “Being organized in your scheduling is important,” says Johnston. “Personally, I have three calendars with all of my work appointments and jobs: one paper calendar, one smartphone calendar, one whiteboard calendar in my office. Reporter work days are anything but routine, so if you’ve committed to something, keep the commitment. Your reputation is of utmost importance.”
“Other important attributes are being wise with your finances and having confidence in your ultimate success,” says Kerr.
“Higher education and certification in your field shows dedication to your career,” says Johnston. [Ed. Note: NCRA offers education specific to firm owners at is Firm Owners Executive Conference, being held at Loews Ventana Canyon Resort, Tucson, Ariz., Feb. 12-14, 2017.]
“Luckily for court reporters, there are always plenty of industry conventions to attend in order to expand our knowledge and improve our skills for the job,” says Schilling. “By continuing our education, we improve our product and can deliver top-notch work that will wow our clients and push the court reporting profession to new heights!”
By Cassandra Caldarella
Some reporters go their entire lives without earning a million dollars, so it sounds crazy that some court reporters might be able to achieve this milestone in a few short years. But it is possible. Plenty of court reporters have achieved this goal, and you can too!
Pay attention to the following tips and use them to help ramp up your revenue growth:
- Find a growing market
One of the simplest ways to build a million-dollar court reporting business in such a short period of time is to find a growing trend and ride it to the top. Take me for example. As a former official for Los Angeles Superior Court, I saw the privatization of the reporters in civil courtrooms and getting laid off from the County as an opportunity. I went from a salaried position making $97,000 a year with the county to making more than $200,000/year. I took my lemons and made a whole bunch of lemonade. Certainly, part of my success comes from turning out a great product and service, but it also comes from timing. When I was laid off in July 2012, a $75+ million-dollar market for civil reporters in L.A. opened up and more than 12,000 attorneys in the Los Angeles market were scampering for coverage of their motions and trials. Along with many colleagues, I experienced a 125 percent annual revenue growth that first year and ever since. Finding a growing market of your own like this can put you on the fast track to massive revenue growth.
- Think monetization from the start
It seems strange to think about monetization objectively, but some court reporters operate without any obvious monetization strategies. Twitter is one example of this phenomenon, but countless other companies out there are building up their free user bases, hoping that inspiration – and, consequently, financial stability – will strike along the way.
Most profitable companies operate from one of two models: either they sell a lot of inexpensive products to a lot of people or they sell a few big-ticket items to a more limited buyer list. Neither model is easier or inherently better than the other. What’s more important than choosing is having a defined plan for monetization. Knowing what the plan is to make money from the start will prevent wasted time spent hoping that something profitable will come together.
For court reporters, we have some limitations: what we can charge may be limited; we can’t give away our services for free; and we can’t participate in gift giving more than a certain amount each year. To work as a pro tem in court, most of the page rates are set by the Court Reporters Board in California. One of the free user bases court reporters can set up for themselves is a vast network of referrals. So when an attorney calls requesting your services, and you are already booked, you can tell him that you have a friend who just became available. And the same goes with agencies who call you for work. It can be a mutually beneficial situation. Or, if you prefer, you can offer to cover the job for the attorney, find a reporter that you network with, and take a cut. Do whatever works best in your situation.
- Be the best
There are plenty of mediocre court reporters out there, but the odds are good that these reporters aren’t making a quarter of a million dollars a year. If you want to hit these big potential revenues, you’ve got to bring something to the table that wows customers and generates buzz within your marketplace.
How can you tell if you’ve got a “best in breed” service? Look to your current customers. If you aren’t getting repeat business from attorneys and agencies and getting rave reviews or positive comments sent to your inbox, chances are your clients aren’t as ecstatic about your service as they need to be to hit your target sales. Asking your existing customers what you can do to make your service better and then put their recommendations into place. They’ll appreciate your efforts and will go on to refer further jobs to you in the future.
Improve your skill level. Focus on getting your realtime certification and then offering realtime on every job. Get as many certifications as possible. Be a member of your national and state associations. Join the state bar associations and trial lawyers associations.
Beyond our skill level is making an emotional connection with your clients. We reporters have very little time to communicate with attorneys while we’re working. The entrances and exits are sometimes all the time we have with them. Make it count. Make eye contact. Smile. You’ll be surprised what an impact a simple smile can have.
- Hire all-stars
Hitting the $200,000 in revenue per year is no small feat. You aren’t going to achieve this goal alone and you certainly aren’t going to get there with a team of underperformers. Yes, hiring less expensive scopists and proofreaders (or none at all) will be cheaper and easier, but you’ll pay for this convenience when your end-of-the-year sales numbers come up short.
Instead, you need to hire all-stars, and the fastest way to do this is to ask around for referrals. The really good ones will be busy and will turn you down at first. You need to use your referrals to let them know that you know someone they work with and can be trusted. Get them on board with incentives such as higher than usual rates. This will not only get them in the door, it will ensure that you have them on your team when that daily trial starts tomorrow. They will make you a priority. And treat them like gold by remembering their birthdays, sending holidays cards, gifts, and bonuses, and just by having open and direct communication with them. If you have the time to “interview” scopists and proofreaders by starting them out with small jobs to test the waters, and you find one that has potential, this could be your opportunity to turn them into exactly what you need and want by gentle coaching and instruction and slowly giving them more and more to do for you. The training you put into them will be rewarded with loyalty. You need to be absolutely certain that you can go after those all-day, realtime, same-day expedite jobs because you can rely on your team to be there when you need them. You need to be able to get those jobs day after day after day without missing a deadline. One missed deadline could be the end of a relationship with an agency or an attorney. When every penny counts towards reaching your million-dollar goals, you’ll find your team of subcontractors to be worth their weight in gold.
- Consume data
Finally, if you want to shoot for the revenue moon, you need to be absolutely militant about gathering data and acting on it. If you want to make $250,000 a year, then do the math. There are 2,080 working hours per year, which is $120.17/hour. There are 12 months per year, which would be $20,833 per month. And there are about 20 working days each month, which would be $1,041.66 per day, 240 days per year. As the ebb and flow of reporting goes, so go our predictable numbers, so we must constantly take measure of where we are.
I keep an Excel spreadsheet with my running monthly totals of jobs invoiced and money received ,and I put that on a side-by-side comparison of the last year’s numbers. I always know where I stand each month. If my job cancels today and I’ve only made the $300 per diem appearance fee, and I know I still have to get to my $1,041.66 goal for the day, then I text message all my agencies to let them know I’m available. I try to double- and triple-book myself, so I’ve got 3-6 motions in one day or a trial with dailies and realtime. I don’t stop until I’ve hit my goal. But then there are days where I get 5 copies and realtime and roughs, and it makes up for those days where everything falls apart. But I never stop trying to hit my daily goal. Always check your statistics to see how your day impacted your revenue. Add up your per diems and make a note of how many pages and calculate how much you earned at the end of each job. It may not be too late to pick up another one before you head home. Check your phone frequently for text messages and emails from agencies. Keep track of your key performance indicators (KPI’s) and push your metrics even higher every day. Keep a score card for yourself. Always keep your numbers in mind and know where you measure up each day.
I’m constantly picking up new agencies and making cold calls to agencies I hear other reporters talking about. I send them a resume and list of references, but I tell them what I want. I send my rate sheet, work preferences, geographical areas, and tell them about my experience. I try them out. I always invoice agencies and don’t rely on their worksheet. I know down to the penny what I earned on each job. I always negotiate rates with new and old agencies, with each job. I know what the going rates are by constantly doing market research, talking to other reporters, networking. You have a veritable gold mine of information just hanging out in the various Facebook groups, so put it to good use.
Growing your freelance court reporting business to million dollar revenues isn’t easy, but it is possible. Stick to the tips above – even if you don’t hit this particular goal, you’ll earn the strongest sales results possible for your unique business.
Cassandra Caldarella is a freelancer and agency owner from Santa Ana, Calif. She can be reached at firstname.lastname@example.org.
Be sure to start making plans now to be a part of NCRA’s major 2017 events, the Firm Owners Executive Conference, Feb. 12-14, and the Convention & Expo, Aug. 10-13, each promising to offer attendees sessions on the latest trends in the profession laced with an array of exclusive networking opportunities.
NCRA’s 2017 Firm Owners Executive Conference is being held at the beautiful Loews Ventana Canyon Resort, Tucson, Ariz., a top choice among Arizona luxury resorts nestled in the stunning Catalina Mountain range. Watch for information about registration and hotel rates coming later this month.
According to Cregg Seymour, owner of CRC Salomon, with headquarters in Baltimore, Md., and chair of NCRA’s Education Content Committee for the Firm Owners, there are four reasons to attend the Firm Owners Executive Conference.
Networking with other firm owners: Attending this event helps build, solidify, and strengthen relationships at the personal level and also allows for the sharing of ideas, marketing, trends, and best practices in the marketplace. According to Seymour, the people you meet and the experiences you share create a return on investment of time and money you spend attending the conference.
Educational opportunities: No matter how experienced a person is in their field, firm owners should seek to expose themselves to the educational opportunities that suggest new ways of conducting business, new technology, and ways to be more productive, says Seymour. It can also help breath life back into the critical aspects of business or reignite ideas that you may have recently put on hold or been too busy to think about.
New vendors: Exposure to new vendors in court reporting who have created innovative products and services that will help firm owners stay competitive in today’s fast-paced world. It’s important to invest the time and get to know the sponsors and vendors who understand the industry at the national and global level. If their solution works well for your business now or in the near future, they can be great allies.
Fun: The goal is to have fun! The conference allows one to get out of the office, learn something new, meet interesting people, and have fun while sharing experiences with other leaders in court reporting. Reconnect with old friends and make new ones at the conference events and parties while also taking advantage of the resort, local restaurants, and outdoor activities.
NCRA’s 2017 Convention & Expo being held at the Planet Hollywood Resort & Casino, in Las Vegas, Nev., will be site of the largest gathering of court reporters, captioners, legal videographers, and others in the legal services, with a program menu bursting with new and exciting session content and networking opportunities. Watch for more information about registration and hotel rates in upcoming issues of the JCR and the JCR Weekly.