TechLinks: Using Windows 10 and Dropbox

Lisa Knight, FAPR, RDR, CRR, who served on the 2016-2017 NCRA Technology Committee, shared a few links for getting the most out of Windows 10 and Dropbox.

In an April 17 article for Computerworld, Woody Leonhard shares the top 30 free apps for Windows 10 (just to be clear: these are for a computer). “Whether you’re a grizzled Windows victim or a faltering Windows ingénue, these programs should be at the top of your list,” says Leonhard. The apps include an incremental file backup, a tool for bringing back deleted files, an online calling/messaging program (that’s not Skype), a to-do list program, and more.

Still a Windows 10 newbie? For the one-year anniversary of the new update, Brad Chacos rounded up the 10 best new features of Windows 10 for PCWorld. These features, including the Start menu, Cortana, and The Edge browser, are all good to explore first if you’re still making your way into the Microsoft upgrade.

Finally, in a post for Hongkiat, Ashutosh KS shares 15 tips to get more out of Dropbox (plus a bonus). “I often thought Dropbox as a simple cloud storage service that you can use to save and share your files and folders,” he says. “But as I started digging deeper into its functionalities, I found myself nothing but wrong. This cloud service is so full of surprises and has many more features than you already know of.” These features include working on files as a team, accessing files without internet, and sharing screenshots on the fly.

TechLinks: Apps we can’t live without

TechLinks_logoThe Technology Committee members recently shared their “must have” apps. These apps are all either free or operate under a freemium system (meaning a free baseline service with premium options for a fee).

  • LastPass is a password manager. Available on iOS and Android.
  • Dropbox provides storage and file sharing. Available on iOS and Android.
  • Dashlane is a password manager and digital wallet. Available on iOS and Android.
  • Speedtest by Ookla tests Internet connectivity speeds. Available on iOS and Android.
  • Flightaware is a live flight tracker and provides flight status updates. Available on iOS and Android.
  • Evernote keeps and organizes notes. Available on iOS and Android.
  • F.lux adjusts the device’s display to match time of day. Limited availability on iOS and Android; download directly from the website.
  • TurboScan scans documents, photos, etc., and saves them as either PDF or JPEG files. Free on iOS; available for a fee on Android.

Top 20 app recommendations from NCRA’s Tech Committee

TechLinks_logoNCRA’s Technology Committee offered the following 20 apps as their favorites for work. From email to receipt management, these apps can keep reporters, captioners, and legal videographers on the go and on the record.

  1. DriveMode (Android)

Apps that read text messages while driving are easy to find, but DriveMode reads incoming emails and lets drivers reply hands-free. (This is not “AT&T DriveMode.”) Recommended by Adam D. Miller, RPR, CRI, CLVS, Middletown, Del.

  1. Dropbox (Android | iOS)

I use Dropbox to share files with myself, my proofreaders, my scopists, and practically everyone. Recommended by Lisa A. Knight, RDR, CRR, Littleton, Colo.

  1. Evernote (Android | iOS)

Evernote is the app I like best to keep track of all my lists. Recommended by Lisa A. Knight, RDR, CRR, Littleton, Colo.

  1. Expensify (Android | iOS)

With this app on my phone, I can scan receipts, and the app creates an expense report for me. Recommended by Lisa A. Knight, RDR, CRR, Littleton, Colo.

  1. A flashlight app (several are available)

I added a flashlight app called “Flashlight” for safety when I walk my dog at 4:30 a.m., but I find I use it for many other things, especially in dark restaurants to read the menu. Mine even has a compass on it, and it allows me to brighten and dim the light. It is truly a necessary app on my phone. Recommended by Nancy L. Bistany, RPR, Chicago, Ill.

  1. GasBuddy (Android | iOS)

When I’m on the road, this app helps me find the nearest and cheapest gas station. Recommended by Lisa A. Knight, RDR, CRR, Littleton, Colo.

  1. iAnnotate (iOS)

This app helps me proof transcripts on my iPad. Even better, all my proofers use it too. Recommended by Lisa A. Knight, RDR, CRR, Littleton, Colo.

  1. Merriam-Webster Dictionary (Android | iOS)

The Merriam-Webster app has new features, including a word of the day and “How strong is your vocabulary?” I’m learning new words all the time with this app. Recommended by Lisa A. Knight, RDR, CRR, Littleton, Colo.

  1. Microsoft Outlook (Android |iOS)

Whether or not you use Microsoft Outlook for email on your computer, Microsoft’s mobile version is great for lawyers, according to the Wisconsin Lawyer. Recommended by Robin Nodland, RDR, CRR, Portland, Ore.

  1. MileIQ (Android)

I use this app to automatically log my mileage. I’m saving time every week, and I’m going to get my biggest mileage deduction ever this year. Recommended by Sherry Laurino, West Palm Beach, Fla.

  1. My Minutes (iOS)

My Minutes lets users set goals to manage their time. For reporters, this can be how much time to spend scoping or proofreading, or users can set a goal to edit a certain number of pages per day.  One of the major keys to being a successful reporter is organization, and part of that is knowing how long it takes to perform these tasks. Recommended by Christine Phipps, RPR, North Palm Beach, Fla.

  1. Polaris Office (Android | iOS)

With Polaris Office, users can edit Microsoft Office, pdf, and txt files on the road. It works with any system, and while the basic version is free, users can upgrade to heftier versions based on their needs. Recommended by Christine Phipps, RPR, North Palm Beach, Fla.

  1. Receiptmatch (Android | iOS)

I love this expense management app from American Express Open – and so does everyone in my company who has card privileges.  Recommended by Christine Phipps, RPR, North Palm Beach, Fla.

  1. Shoeboxed (Android | iOS)

This app helps users file paper receipts, upload expense records, and keeps records accessible from multiple devices and ready to be processed into usable reports. The app’s reports and digitization methods are compliant with IRS documentation requirements (and, in Canada, the Canada Revenue Agency). Recommended by Christine Phipps, RPR, North Palm Beach, Fla.

  1. SlideShark (iOS)

With this app, I can present a PowerPoint presentation using my iPad. Recommended by Robin Nodland, RDR, CRR, Portland, Ore.

  1. System and Security Info (iOS)

This app lets you know if your iPhone or smartphone has been hacked or breached. Recommended by Nancy L. Bistany, RPR, Chicago, Ill.

  1. Toggl (Android | iOS)

Federal reporters who are required to log and account for every minute of their days may find Toggl a godsend. An added benefit is that it’s adjustable for forgotten categories. Recommended by Nancy L. Bistany, RPR, Chicago, Ill.

  1. Trello (Android | iOS)

I use this for organizing projects, ordering between offices. The website says, “Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process.” Recommended by Christine Phipps, RPR, North Palm Beach, Fla.

  1. TurboScan (Android | iOS)

This app quickly scans business cards, exhibits, and even job worksheets that I can send to the agency I’m working with or my proofer/scopist. Recommended by Lisa A. Knight, RDR, CRR, Littleton, Colo.

  1. WorldMate (Android | iOS)

I use this app to manage all my travel. Recommended by Nancy L. Bistany, RPR, Chicago, Ill.

NCRA member in the news

An article that discusses how positive thinking can sometimes hinder resolutions, posted Feb. 10 on TuscanSun.com, quotes NCRA member Mirabai Knight, RDR, CRR, CBC, CCP, from New York City about how she uses the Beeminder app to successfully reach her goals.

Read more.

TechLinks: Effective deposition practices, digitizing business cards, and unique workstations

TechLinks_logoRecently shared on the Technology Committee email list were online articles on effective deposition practices, ways to digitize business cards, and a workstation that allows users to sit or stand.

Several law sites offered advice on making the most of depositions. On Above the Law, “Depositions: Effective Deposition Defense Part 1″ suggested that lawyers need to make sure that the witness understands to speak loudly enough so the court reporters can hear as well as the procedure for transcript review. The Oklahoma Bar website also advised lawyers to explain the witnesses’ rights when it comes to reviewing the transcript – preferably on the record. According to a different post on the American Bar website, technology can be an asset in building a case in the deposition phase: “The litigation support technology sector recognizes this and has developed tools to monitor testimony in real time, securely stream it over the Internet, and link exhibits by embedding hyperlinks into the transcript.”

Court reporters get a lot of business cards. Tech Republic offered an article on five apps that can help capture, organize, and access that information.

People who are concerned about the sedentary nature of their job may be intrigued by the Lawyerist’s review of the Ergotech One-Touch Free Stand Workstation.

TechCon Today: 90 killer apps in 90 minutes

Joe Cerda, CLVS, leads 90 apps in 90 minutes.

Joe Cerda, CLVS, leads 90 killer apps in 90 minutes.

Attendees at today’s TechCon meeting in Atlanta were treated to a fast-paced and entertaining session presented by Kevin Daniel, RDR, CRR, CBC, CCP, from Las Vegas, Nev., and Joe Cerda, CLVS, from Dallas, Texas, that covered a wide variety of apps both fun and applicable to the court reporting and captioning profession. Among those reviewed included Visual Thesaurus, which allows users to type in a word and generate a list of words that connect to the search word. The app even color codes the words based on their use (i.e. noun, verb, adjective) in the English language. Other apps reviewed include Been Verified, which locates personal info on individuals, and iTunes U, which provides a free library of college-level podcasts covering an array of topics.

Watch next week’s JCR Weekly and upcoming issues of the JCR to read more about sessions at TechCon 2014.